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A clerical office of a court manages documents within the limits of its competence.

A court clerical office ensures the following:

(a) accepts and registers correspondence and physical evidence received by the court and forwards them to appropriate addressees;

(b) forwards criminal, civil and administrative cases lodged with the court to the president of the court or the president of the relevant chamber or panel;

(c) maintains initial statistics documents; accurately and timely drafts statistical reports;

(d) forwards cases to a higher instance court based on appeals, cassation and private complaints and notifies interested persons thereabout (a person who has physically lodged a complaint will be notified through a personal signature on the complaint, while a person who has sent the complaint to the court by mail will be sent a notification).

(e) controls recovery of sums imposed upon a person as compensation for judicial costs in favor of the State Budget;

(f) registers private orders of the court and controls their timely implementation;

(g) maintains a logbook of judicial orders, resolutions and decrees;

(h) registers and stores safely case materials of criminal, civil and administrative violations cases;

(i) maintains judicial archives in courts where archives are not kept separately;

(j) processes secret materials in accordance with rules established by law;

(k) stores safely and protects physical evidence in accordance with rules established by law;

(l) sends a notification to the Public Law Entity “Finance Agency” of the Ministry of Finance concerning property that has been confiscated as a result of crimes envisaged by the Criminal Code and violations envisaged by the Administrative Violations Code and transferred into the State ownership

(m) sends a notification to the Main Prosecution Office concerning the forwarding of property transferred into the State ownership to the Finance Agency;

Chief of the clerical office:

(a) manages the activity of the clerical office and court archives (unless the court has a separate staff post of a registrar (archivist);

(b) distributes workload among the employees of the clerical office;

(c) tracks timely appearance of court employees at work and controls compliance by them with the internal labor regulations in district (town) courts;

(d) reviews incoming correspondence, complaints and applications and reports to the president of the court thereon;

(e) registers all the incoming criminal, civil and administrative case materials and other documents in the “Incoming mail registration journal”;

(f) maintains a schedule of court hearings;

(g) Controls maintenance of initial statistical registration documents;

(h) Controls maintenance of registration and statistical cards and case review logsheets on criminal, civil and administrative cases as well as submission of identification forms by participants of the proceedings to the court within the established time limit; ensures that statistical reports are produced accurately and timely;

(i) Controls timely forwarding of cases in which appeals, cassation or private complaints have been filed to a higher instance court;

(j) Registers private judicial orders (resolutions) and controls the correspondence concerning their implementation;

(k) Controls registration of judicial assignments received from other courts;

(l) Ensures the organizational aspect of registration and storage of criminal, civil and administrative case materials and physical evidence;

Specialists at the clerical office:

(a) register, track and store criminal, civil and administrative cases and other materials (following registration, they forward the case to the judge or his/her assistant with a signature in the relevant journal);

(a1) fill in the identification forms data about participants of the proceedings upon lodging a lawsuit with the court. If the lawsuit is declared admissible, they forward the filled-in form to further completion to the defendant and, if the lawsuit has been received by mail, to the plaintiff too. The plaintiff and the defendant who receive the form by mail are obliged to fill in the required data and return the form to the court within the term for submission of a reply (a counterclaim) as determined by the judge in accordance with the Civil Procedure Code.

(b) maintain registration journals and cards;

(c) prepare statistical reports;

(d) register and track enforcement documents handed over to court enforcers;

(e) prepare and forward documents required for enforcement of court judgments, decisions, orders and resolutions;

(f) prepare and deliver to archives completed cases, journals and cards;

(g) issue individual documents, certified copies and information in writing about court cases to applicants, based on an applicant’s written application and a judge’s consent thereto;

(h) performs other assignments of the president of the court, judges and the chief of the clerical office.