Secretary of a court session

In courts, cases are reviewed with participation of a secretary of a court session.

A secretary of a court session:

(a) checks up whether the persons summoned to the court hearing have appeared and reports to the court thereon;

(a1) fills the data about the progress of the hearing into a case review logsheet verifying it with his/her signature and delivers the filled in logsheet to the court’s clerical office for its appendage to the statistical registration card;

(b) at the presiding judge’s assignment, publicly reads out proceedings-related documents and drafts minutes of the court hearing;

(c) is responsible for correctly describing in the minutes of the court hearing actions undertaken and decisions made by the court as well as actions, applications, motions, testimonies and explanations of every participant of the court hearing; as a rule, the minutes must include both questions posed by the participants of the proceedings and answers given to them;

(d) for the purpose preparing the minutes, is authorized to use a tape recorder, computer and other technical facilities recordings of which must be attached to the minutes. After a court hearing or individual procedural activities are completed, recordings made by means of a tape recorder, computer or other technical facility must be taken into the minutes;

(e) in case of disagreement with the presiding judge about the contents of the minutes in criminal cases, is authorized to express own comments or claims and forward them to a president of a higher instance court for review;

(f) provides explanations during a court hearing in case comments are made about the protocol;

(g) includes the following documents by a chronological order into the case file: an informatory paper, a court order (resolution) and materials of correspondence produced in the period of case review, minutes of court hearings verified and signed in a manner established by law, all the documents attached to the case in period of case review in a chronological manner according to their acceptance, and a judgment or decision of the court (documents which the parties handed over to the assistant to a judge must be registered in the court’s clerical office and handed over to the secretary of the hearing);

(h) assigns numbers to case file pages and provides a list of documents in the case file on the informatory paper indicating the number of pages in the case documents.

A person may be appointed a servant of an office of a court whose functions are directly linked with administration of justice in the court if he/she is a citizen of Georgia who, as a rule, has the highest legal education, is fluent in the official language of proceedings and has completed a paid internship up to a year in a common court and a special training course at the High School of Justice according to rules established by the High Council of Justice.

For the purpose of appointment to the position of servant of an office of a court, a person will be released from completing a paid internship and/or a special training course if he/she meets one of the following requirements:

(a) has worked as a judge, prosecutor, investigator or attorney for a period of at least 1 year;

(b) has passed a judicial qualification examination;

(c) has worked in the legal profession as a lawyer for at least 2 years;

(d) has worked for a court as a lawyer for at least 1 year.

A person will be released from the obligation to complete a special training court if he/she has undergone a special training course for assistants to a judge at theHigh SchoolofJustice.